Built around the way your week actually runs
Pharmacies, kitchens, shop floors, clinics and care homes don’t work the same week - so Zero doesn’t schedule them the same way.
Never open without a Responsible Pharmacist
In a pharmacy the rota is a legal document as much as a plan. The doors cannot open without a Responsible Pharmacist on site, so a gap on the grid is not an inconvenience - it is a closed branch. Zero lets you set role-by-role minimums for every branch, then watches the weeks ahead and flags any day that falls short of a pharmacist or dispenser before it becomes a crisis.
When the gap is real, publish it as an open shift and let your regular locums claim it from their phones - no ring-round, no agency mark-up on shifts your own network could have covered.
The compliance routine is covered too. Fridge temperature checks and CD register balances run as recurring tasks assigned to the shift, and document expiry reminders mean a lapsed GPhC registration or indemnity certificate never takes you by surprise.
- Recurring tasks for fridge temperatures and CD register checks
- Coverage rules per branch - flagged days before you are short a pharmacist
- Open shifts your locums can claim from their phones
- Expiry reminders on GPhC registrations and other documents
Split shifts, seven-day weeks, no drama
Hospitality rotas bend in ways office tools never expect: a lunch service and an evening service on the same day, seven-day trading, and a bench of casuals and students whose availability changes with every timetable. Zero’s grid takes split shifts and evening service in its stride - two shifts for one person on one day is normal, not a workaround.
Availability actually feeds the rota, so you build around who can genuinely work Friday night rather than finding out afterwards. And when someone drops out an hour before service, swaps and open-shift claims from the app mean the fix happens on phones, not in a panicked group chat.
The orange app in the frame? That is Zero - the very same product, re-branded for a café. Pick your venue’s colour and the whole app re-skins to match.
- Opening and close-down checks as recurring tasks, signed off in the app
- Split shifts and evening service on one day, one grid
- Casual and student availability that feeds straight into the rota
- Last-minute swaps and open-shift claims, approved in a tap
- Re-brand the app in your venue’s colours
Saturday sorted. December survivable.
Retail runs on two rhythms: the steady weekly beat of the Saturday team, and the seasonal spikes that double your hours overnight. Zero handles both - repeating patterns roll the standard week forward automatically, while the month view gives you the long runway you need to plan Christmas and the sales.
Running more than one shop? Every store gets its own rota under one login, with cross-store visibility, so covering a gap with someone from the branch up the road takes a minute rather than a phone chain.
And because hours are only half the story, Zero tracks sales alongside the wage bill, so you can see whether the extra Saturday cover is paying for itself - week by week, not at the end of the quarter.
- Opening, closing and till checks run as recurring tasks with a completion record
- Repeating patterns roll your standard week forward automatically
- Every store on its own rota, all under one login
- Month view for planning seasonal peaks well ahead
- Sales tracked against the wage bill, week by week
An audit trail you’ll be glad exists
In healthcare, “who changed what, and when” is never idle curiosity - the record of who worked has to hold up under scrutiny. In Zero, changes to worked time go through a request-and-approval flow rather than silent edits, and every action lands in an audit log you can produce when it matters.
Credentials live where the rota lives: registrations, DBS checks and training certificates are stored against each person with expiry reminders, so nobody is scheduled on paperwork that has quietly lapsed. For community and outreach staff, geofenced clock-in proves attendance happened on site, not from the car park.
Granular permissions - more than 35 of them - mean administrators, clinical leads and staff each see exactly what their role needs, and nothing more.
- Daily checks and handover routines as recurring tasks, with completion history
- Time amendments by request and approval - never silent edits
- Credential and training documents with expiry reminders
- Geofenced clock-in for community and outreach staff
- 35+ granular permissions for exactly the right access
Round-the-clock cover, without the 5am panic
A care home rota never sleeps. Twelve-hour days hand over to waking nights - the 19:30–07:30 shifts you can see in the frame - and there is no such thing as an acceptable gap at 3am. Zero treats overnight shifts as first-class citizens: they span midnight cleanly on the grid, in everyone’s hours and in pay.
When CQC asks who was on duty on a given night, the answer is already written down: the published rota, the actual clock-ins against it, leave and sickness in context, and a full audit log of every change. Records you can produce in minutes, not an afternoon of reconstruction.
The daily rhythm is covered too - medication rounds and daily checks run as recurring tasks assigned to the shift, so the routine never depends on one person’s memory.
- Recurring tasks for medication rounds and daily checks
- Waking-night shifts that span midnight cleanly - 19:30 to 07:30 and beyond
- 12-hour day and night patterns that roll forward automatically
- CQC-ready records: the rota, actual hours and a full audit log
Whatever your week looks like, start here
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